Years ago we purchased Metadact to prevent accidental sharing of client confidential information via metadata in attachments, and we wanted to enforce metadata removal policies across the organization. We had an excellent experience with Metadact, as it was easy to implement and our users have found it simple and easy to use. Now that our lawyers have become more mobile, it’s a natural progression for us to move to server-based cleaning with Metadact-e. We’re particularly happy with the architecture of the product, which works well in our complex environment. Metadact-e cleans all the metadata we require, is simple or invisible to users, and is very easy to administer. We find Litéra to be very responsive and a true partner.

Mark A. Sportack Mark A. Sportack
Chief Information Officer

Metadact

Litéra’s advanced metadata cleaner

Reputation is among your company’s most valuable assets, and it can be easily compromised by the unintentional disclosure of sensitive information.  Document metadata is one of the biggest sources of these leaks, because it is not easily visible to the user.  Metadact® reduces the risk of sharing confidential information and increases regulatory compliance by removing metadata from Microsoft Office and PDF documents, as well as providing conversion capabilities to PDF/A when needed.  This user-friendly, desktop-based utility allows users to preview metadata in their documents, and analyzes and cleans documents before they are sent out or filed. Protect confidential and sensitive information with Litéra's Metadact.
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Reputation management and risk reduction

  • Prevents the disclosure of client-confidential and other sensitive information, thus reducing financial and reputation risk
  • Protects content integrity

Ensures compliance control

  • Enforce corporate standards
  • Control personal and companywide cleaning policies
  • Have total control by choosing which content to clean and how it should be cleaned
  • Comply with filing and archiving requirements with PDF/A conversion
Profile management
Create default and temporary settings for High, Medium, and Low metadata removal profiles.  Allow users to create and configure personal profiles based on the company’s requirements.  Control all metadata cleaning variation options.

Clean and convert files
Clean Microsoft Office, PDF, image, and ZIP files, and convert select formats to PDF and PDF/A files.

Choose which types of metadata to clean
Remove basic metadata, as well as many other types of hidden information such as previous revisions including previous insertions, deletions, tracked changes and comments, who was sent the document, total editing time and much more.  Clean obscured data such as Excel formulas, PPT notes, hidden cells, track changes and embedded  e-mails.  Accept or ignore active tracked changes in a document prior to cleaning.  Create profiles for simple, one-click metadata removal.

View detailed reports
Review metadata detected in documents and save reports for future retrieval.  See which types of metadata and how many instances were removed, as well as the context of those instances.

Batch clean
Select and clean multiple documents simultaneously with batch cleaning.  Clean entire folders or email attachments at one time.

Clean metadata from within Microsoft Outlook
Cleanse metadata from attachments within Microsoft Outlook, including Word, Excel, PowerPoint, and PDF using the convenient Metadact ribbon built into Microsoft Office.

Create custom policies and settings
Create custom policies and settings that allow administrators to determine which types of files and metadata need to be cleansed.  Control the individual user’s ability to change or override corporate policies and settings.  Security settings can also be controlled based on the template used to create a document.

Specify safe e-mail domains
Classify select email domains as “safe” so that emails sent to such designated domains will not be cleaned.

Intelligent content clean
With “Intelligent Content Clean,” replace text in Microsoft Word documents that matches a specific pattern.  For example, identification numbers (state ID, Social Security, or National Insurance numbers) can be replaced with anonymous characters such as “XXX-XX-XXXX.” After processing, you can see a detailed report of every occurrence.

Seamless integration with windows explorer and document management systems
Clean a file without having to open it first with an easy right-click command via Microsoft Windows Explorer and document management system integration.

Exclusion list
Apply specific actions and create exclusion lists for select types of metadata such as bookmarks, fields, VBA variables, and custom properties.

Risk assessment
Metadact provides an estimate of the metadata risk contained in a document based on multiple variables, including metadata quantity, type, and location.
  • Autonomy iManage
  • DM 5
  • DocsOpen
  • PowerDocs
  • WORLDOX
  • NetDocuments
  • Microsoft SharePoint
  • Microsoft Windows XP, Vista, 7 and 8.0
  • Microsoft Office XP, 2003, 2007, 2010 and 2013
  • 2.0+ GHZ Processor
  • 2 GB RAM, 4 GB recommended
  • 500 MB available hard drive space
  • .Net Framework 3.5 (and above)
  • Litéra® and Metadact® are registered trademarks of Litéra Corp.
Microsoft Partner
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