The metadata epidemic has affected approximately 6 billion people, causing widespread panic in professional circles around the globe. Unknown to many, every time you use your computer, metadata rapidly generates. A simple formula calculates your metadata risk: how many words you type per minute, divided by total number of corrections you make, multiplied by the number of minutes you type plus any markups you do.
If metadata was a disease we would all be truly worried. Of course it isn’t, but ignoring the risks and being unaware of the consequences does put your organization at unnecessary peril.
Mitigating the Harmful Effects of Unmonitored Metadata
Every time you edit a document you create metadata. Metadata is the silent companion that travels with every document and can kill your reputation or accidentally leak valuable information to a supplier, client, customer or competitor. Imagine if others knew when you had edited a document, who had made comments and what those comments were, or if your pricing methodology could be reverse engineered because a spreadsheet went out with formulas intact.
Litera’s solutions, Metadact® and Metadact®-e, are uniquely engineered metadata cleaning solutions. Metadact’s® (MD) advanced cleaning technology effectively eliminates harmful metadata. Litera’s metadata cleaning solutions are the most comprehensive and scalable cleaning solutions available.
4 Reasons Metadact®-e is the Metadata Cleaning Solution for you
Metadata is Everywhere, Even When it’s Not Visible
Metadata is the digital version of a paper trail;except with a paper trail content is visible, and metadata is hidden and difficult to trace. Litera’s Metadact-e is a comprehensive, server-based metadata cleaning solution. With Metadact-e, administrators can set profiles to eliminate the widest variety of metadata including content from PowerPoint presentations, Word documents, Excel formula, hidden cells, comments, PDF properties and GPS metadata in images
Keeping up with your metadata can be a full-time job but it shouldn’t be. Metadact® and Metadact®-e users can sit back, relax and enjoy the benefits of Litera’s robust metadata cleaning solution as it seamlessly cleans your documents. MDe will not only identify the metadata in your documents but generate a comprehensive report of who, when, where, and how your metadata originated. Additionally, Metadact® users can view an in-depth, risk analysis report accessible from anywhere at any time. Gain a few hours back in your day, plus the peace of mind knowing your reputation and your company’s reputation is protected.
MD® is engineered to seamlessly identify, track, remove and control the metadata that lives in your documents; providing a simple solution for life’s toughest tasks.
Protect Yourself Anywhere – with Peace of Mind
Traditional metadata cleaning only protects when you’re inside the corporate network using Desktop products. Given the universal use of mobile devices for work email, you need a metadata cleaning solution that can reach you whenever, wherever. Metadact-e cleans metadata from emails sent from remote and mobile devices. It provides easily configured mobile alerts to avoid the complexity of subject line tags.
Additionally, Metadact embedded in our other products allows you to add metadata management functionality to your file sharing tool (EFSS), DMS, cloud storage, intranet or other systems. Users can clean documents when required in those repositories or set rules for cleaning of folders whenever files are added.
Are your Documents in Safe Hands? When it Comes to Metadata – Reduce Risk!
Metadact-e is a risk reduction tool. It enforces compliance through centralized control, and Active Directory integration provides immediate implementation to new hires. Efficient and comprehensive administrative control is vital when choosing a metadata cleaning solution; MDe is the simple tool for professionals worldwide.
Metadact-e allows administrators to extend granular protection in their organization ranging from specific profiles for individual users to a single profile for an entire group. When authorized, end users can override specific cleaning settings or exclude documents from cleaning altogether. More commonly, users are given the ability to choose between a small numbers of approved profiles. The flexibility provided by MDe is proven to facilitate adoption and foster compliance with corporate policies resulting in better mitigation of risk than less flexible tools.
By Eliminating Errors, Metadact-e is Sure to Boost Productivity
Content is already prone to error, don’t let metadata be another concern. By effectively eliminating metadata, Metadact-e users can focus on more value adding business processes. This saves users time and money, in addition to the peace of mind that comes with knowing your content is devoid of damaging metadata.
Senders are capable of converting attachments to PDF’s or PDF-A. Metadact-e’s centralized control is great for reviewing, reverting, or editing PDF’s. It also allows users to send sensitive email attachments from any device, in any location and sends you an alert anytime an action is required or has taken place. An example of an alert for a required action is ‘tracked changes detected.’
Metadact-e eliminates the need for complex subject codes and the waiting period after hitting ‘Send.’ By setting aside unnecessary metadata concerns Metadact-e gives users true Content Confidence®.
Go large if you need to
MDe has a sophisticated “scale out” architecture that allows it to support large user populations and huge email volumes. It easily scales to 100,000s of user and millions of emails a day. All without becoming a bottleneck in your email flow.
By: Josh Davis