The Secure Storage Demand
If you’ve ever invested a large amount of time and effort working on a project only to have some unforeseen act of nature erase or corrupt your data, you understand the value of remote file storage. For businesses, the necessity for secure file storage is a moot point. Of course businesses need to give their knowledge workers a secure way to manage and share valuable information. The question most need an answer to is:
Which cloud storage service is right for me?
Most of us already have multiple cloud storage accounts we use every day to house and share files. It’s just easier. We can access our files from any device whether we’re working in the office, remotely, or on the go. When it comes to doing business in the cloud, however, security becomes a huge concern. Our files don’t live in just one place anymore; once a file leaves your environment, good luck controlling what happens to it from there. This is where Litéra SYNC® comes into play.
What is Litéra SYNC®?
Litéra SYNC® is an electronic file storage system similar at first glance to some of the other consumer offerings that are currently available in the market. On the surface, the user interface reminds you of a standard cloud repository; the layout of the dashboard, folder management, drag and drop file uploads, and other standard features all come together for a clean and efficient cloud experience.
However, Litéra SYNC® adds to the foundation of that experience by making sure you have full control, are fully secure and maintain full ownership of your data. Many other systems require you to leverage and use your equipment off-site. Litéra SYNC® allows you to build your own house and move into it, so to speak, and it all exists inside of your own network. As a fully comprehensive platform, Litéra SYNC® allows you to access your files from any device (mobile or desktop).
What About Microsoft OneDrive?
OneDrive provides the standard cloud repository experience most people know very well. You have the ability to add, organize and share your documents in the cloud. This is, of course, the main goal of any cloud storage, be it consumer or enterprise. Litéra SYNC® is no different in that regard. It’s what goes on behind the scenes that makes all the difference.
What’s the Difference?
One of the main differences between OneDrive and Litéra SYNC® becomes obvious when we talk about the various ways users can perform outputs. OneDrive allows you to output files to different users who, in turn, have the ability to view, edit, and share those files. Litéra SYNC® works similarly with one major difference—it allows for full administrative control of a recipient’s access and permissions to files.
Once OneDrive users have been granted edit or view rights to a specific folder or file, there are even more visible permissions available. Users with permission to edit or view then have the ability to intercept information from OneDrive and use it without restriction. The real difference between these systems is the capability to customize permissions. With Litéra SYNC®, you can set restrictions on recipients to “view only”, and block all references to download. For example, if a file is shared with you from OneDrive, you can copy that file. Litéra SYNC® has the ability to control access by making it impossible to copy, edit, or download files.
Another huge difference between the two repositories is only one of them includes access to Litéra Task Server™ (I’ll let you guess which one). Why is this important? With Litéra Task Server™ you have the ability to perform detailed comparisons of documents, clean metadata or convert files to PDF. All else being equal, this feature alone is enough to make all the difference in a business environment.
As an on-premise enterprise solution, Litéra SYNC® gives knowledge managers a more granular ability to control access and manage rights to files. Even if an employee happens to leave a company, with Litéra SYNC®, the account administrator retains complete control of the former employee’s account. The account’s data can be downloaded or archived for future reference. This just isn’t possible with OneDrive.
How Do Litéra SYNC® and OneDrive for Business Compare?
Litéra SYNC® and OneDrive for Business certainly share more similarities from a capability and UI perspective. They both have the folder/file sharing capabilities with options to limit rights (read, write, etc.), and they both offer 256AES encryption. The major differences become apparent when we talk about external collaboration, storage costs and customer support.
Folder sharing and file sharing within OneDrive for Business is very different than its consumer counterpart. Standard OneDrive doesn’t have many restrictions when it comes to file sharing. As a personal cloud storage account, you can use it to share files at your own discretion. OneDrive for Business operates in a slightly different fashion. Technically speaking, OneDrive for Business operates as a component of SharePoint.
With SharePoint, you are looking at a rather large investment at the enterprise level. All users must have an Office 365 email linked to the corporate account. An administrator then manages the corporate infrastructure. External file sharing is possible, but it is up to the site admin to enable this ability. With Litéra SYNC®, everything you to need to collaborate securely is ready from the get-go.
Storage in OneDrive for Business all depends on a business’ Office 365 account. A stand-alone Office 365 subscription with the lowest level license comes with 1 TB of storage. The cost of increasing the amount of storage beyond 1 TB rises significantly. The price range for storage in a small business environment (10-20 users) soars to astronomical heights, and for many it becomes more feasible to swallow the security risk and settle with consumer grade storage.
With Litéra SYNC® storage amounts are customizable, and the price point for adding extra storage is nothing compared to investing in the infrastructure needed to use OneDrive for Business.
With a giant corporation like Microsoft behind OneDrive, you can be sure you have access to in-depth FAQs, support forums, tutorials, online chat, and the standard impersonal corporate call center ready to put you on hold for 30 minutes to hour while you wait for a qualified support specialist to pick up the phone. The information you receive will be good, but it is impossible for a mega corporation like Microsoft to value individual clients with the quality of attention and timely responsiveness the way a specialized vendor can.
When clients choose Litéra SYNC®, they can expect personalized care from the Litéra Help Desk – every time.
What’s Best for Me?
At the end of the day, both OneDrive and Litéra SYNC® are sophisticated and secure file storage options. They both offer secure, effective mobility. Litéra SYNC®, however, offers more user control, flexibility of deliverables and audit control. Litéra SYNC® enables you to clean, compare, convert and collaborate securely, and offers you the specialized support only Litéra can supply. Litéra SYNC® is also not going to break your budget if you need more storage. For businesses, firms, or organizations that need a customized and specialized cloud environment to securely store important matters with the confidence of retaining control when sharing or collaborating, Litéra SYNC® is the way to go.
Staff Writer/Marketing Specialist