How to Spend Less Time with Outlook Email Attachments
Have you ever noticed how email seems to suck the time out of your day? You’re not alone. The average white-collar worker spends at least one fourth of his/her working life sending and responding to emails. Depressing, I know. Before you have an existential crisis over how much of your life has already been wasted filling in subject lines and clicking send, I’m actually here to let you in on a simple solution to help you save hours of time dealing with this necessary evil.
Dealing with Cumbersome Attachments
For many of us, having to fumble around with cumbersome email attachments has been the most time consuming element of this already time consuming process. For instance, one of the greatest annoyances in the attachment process involves having to hunt for all of the files you need. Where are the files? Are they the right versions? Are they in the proper format?
Once you actually find your files and you’re sure you have the correct versions, you may have to convert them to PDF. You may also have to bind PDFs together and create a Table of Contents. When you’re finally ready to start attaching, do the file names reflect the body of your email message? Do your attachments need to be reorganized in a particular order? Adding up the time it takes to complete all these steps can be disheartening. So how can you save time?
A Simple Solution
The simplest solutions are often the best, and that is exactly what Litéra Smart Send™ is. As a simple, effective Outlook add-in, this solution takes an integrated approach to deal with time-consuming attachment management. This integration enables you to maintain your workflow without ever leaving your Outlook window.
Through the Attachment Manager in Litéra Smart Send™, you can do everything you need with a few clicks. Attaching documents from your DMS, converting to PDF, renaming, reordering, Binding, inserting a Cover Page, a Table of Contents and Separator Page becomes a quick and painless process. This helps you spend less of your valuable time performing these monotonous mundane tasks.
You can also preset settings (for instance, always convert attached files to PDF) so that as soon as you have the documents you need to attach, all you have to do is click Process and Attach, and you’re finished. If there are documents you’re attaching and sending out on a regular basis, you can easily save your settings so that you’re not wasting time needlessly reworking a reoccurring task.
If you’re ready to simplify your Outlook email experience and spend less time managing attachments, you can purchase online right now. You can also contact us, and one of our Account Executives will be happy to help get you started. For more details on all that Litéra Smart Send™ has to offer, visit our website and download a free PDF copy of the data sheet.
Staff Writer – Litéra